Oil Change Reminders
An automatic oil change reminder service for your shop
The average driver has no idea when their last oil change was. Averflow tracks the interval for every vehicle you service and automatically texts and emails the owner when they are due — with a booking link that turns the reminder into a scheduled appointment.
14-day free trial · No credit card required · Setup takes minutes
Set it once per vehicle
- 1
Record the oil change
Add the customer with their year, make, and model and attach the oil change reminder — or apply your saved preset covering every service you offer.
- 2
Averflow counts the days
At 90 days, or whatever interval you set, the reminder fires automatically by text and email. No list to check, nothing to remember.
- 3
They book, the cycle restarts
The customer taps the link and books. Once they have been in, the next oil change reminder is already queued for the following interval.
Oil changes are the easiest repeat revenue you have
An oil change is low-value on its own, but it is the appointment that gets the car on your lift. That is when the tires, brakes, filters, and fluids get looked at — and where the real ticket comes from. Shops that lose oil change customers are not losing forty dollars, they are losing every future job on that vehicle. An automatic reminder is the cheapest way to keep that cycle running.
What the reminder actually does
- Sends from your shop name, referencing the specific vehicle on file.
- Goes out by both text and email so it does not depend on one channel.
- Arrives mid-morning in the customer's local timezone, worked out from their area code.
- Includes a short one-tap booking link that works on any phone without an app or login.
- Triggers an instant confirmation with the time and your address once you schedule them.
- Follows up with a single reminder text on the morning of the appointment.
Stack it with your other service intervals
Oil is just the anchor. The same customer record can carry tire rotations at six months, brake inspections annually, seasonal tire swaps, coolant flushes, and anything custom you write yourself. Build the set once, save it as a preset, and every new customer you add gets the full schedule in one tap — with per-customer daily caps making sure nobody is ever over-messaged.
Nobody gets texted who does not want to be
- Opt-out instructions on every message, with STOP honored immediately and permanently.
- Opted-out customers flagged in your customer list so you always know who to reach by email instead.
- Toggle any individual reminder on or off per customer without deleting their history.
Frequently asked questions
How does an automatic oil change reminder work?
You record the oil change once when the customer visits. Averflow starts a timer on that vehicle and, when the interval is up — typically 90 days or 3,000 to 5,000 miles depending on how you set it — it automatically texts and emails the customer that they are due, with a link to book. You do not have to look at a list or remember anything.
What is a good oil change reminder interval?
Most shops use 90 days for conventional oil and around six months for full synthetic. Averflow defaults to 90 days for oil changes, and you can change the interval per customer or set your own standard and save it as a preset applied to every new vehicle.
What happens if the customer comes in early?
Tap Serviced on that reminder. Averflow pushes the next send date forward by a full interval from today, so the customer is not reminded about something they just had done. Their history stays intact and the cycle simply restarts from the new date.
Does the reminder text mention the specific vehicle?
Yes. Averflow stores the year, make, and model, so the message references the actual car rather than a generic notice. That is a large part of why these reminders get responses instead of being ignored.
Can I send oil change reminders by email too?
Yes, and it is worth doing. Averflow sends the same reminder over both text and email where you have both on file, which reaches customers who ignore one channel. Email also has much higher monthly limits than SMS.
Do I need a shop management system to use this?
No. Averflow works entirely on its own — you only need the customer's name, phone or email, and vehicle. If you already run Tekmetric, Shopmonkey, or anything else for invoicing, Averflow sits alongside it and only handles reminders and rebooking.
Get the next oil change on the calendar
Add your customers once and Averflow handles every reminder from there. 14-day free trial, no credit card required.